The Accounts Payable Assistant is responsible for daily entry of payables for multiple properties. Additionally, this associate will support the AP team as needed on various tasks. The AP Assistant reports directly to the Accounts Payable Manager.

Level One

1. DAILY

• Open AP mail, date stamp documents and sort by property
• Manage AP email inbox to include sorting invoices by property, entering invoices in web based procure to pay system, and scanning/attaching a digital copy of the invoice to each entry
• Respond to requests sent by vendors and buyers to the AP email inbox
• Maintain vendor database and update as needed
• Coordinate with buyers on property as needs arise regarding procure to pay system and invoice processing status
• Support AP team as needed

WEEKLY

• File paid invoices by property and maintain organization of property folders
• Log in and download invoices from select vendor websites to be entered in procure to pay system

MONTHLY

• Ensure all invoices for the month are entered by AP close deadline

YEARLY

• Works with AP Specialist to store and visibly labels prior year accounts payable paid documents after year-end audits are completed and create folders for the new ye

Type Qualification
Experience Related experience preferred
Experience Verbal and written communication skills
Skill Basic computer skills
Skill Strong organizational skills