The Accounts Payable Specialist is responsible for ensuring the processing of accounts payable on a daily, weekly and yearly basis. The Accounts Payable Specialist reports directly to the Accounts Payable Manager.

DAILY

· Manage pending invoice lists for multiple properties to include working with DOFs and Buyers on property to obtain Purchase Order numbers, receive POs and any additional information required in order to release invoices for payment

· Files invoices that have been entered into procure to pay system for payment in designated drawers for each property

· Answers calls from vendors regarding payment schedules or other concerns

· Work with buyers on property as issues arise

· Assist AP Assistant with AP invoice entries as needed

WEEKLY

· Generates vendor aging reports weekly to be reviewed by AP Manager

· Enter payment selections in accounting software and process vendor checks

· Matches vendor checks with corresponding vendor invoices and submit to AP Manager for review

· Once checks have been reviewed and signed, separates checks and prepare for mailing; includes mailing select checks certified mail or FEDEX.

· Coordinate with properties to distribute employee expense checks

· Record manually assessed sales tax on purchases in accounting software for monthly accrual, update sales tax log, and scan/save copies of invoices in sales tax folder

MONTHLY

· Works with vendors to obtain missing invoices or to reconcile discrepancies

· Generates a period sensitive aging and a trial balance, for each property, to verify that the accounts payable total matches; determines any discrepancies and research with the assistance of the AP Manager the appropriate adjustments to be made

· Download and enter vendor credits from website

· Once accounts payable totals match for all properties, closes the Accounts Payable module

· Prepare final pending lists for the month and sent to accountants along with AP accrual report generated from procure to pay system

· Works with staff accountants on month-end issues involving accounts payable

YEARLY

· Works with AP Manager, staff accountant and auditors to produce requested documents.

· Works with AP Manager to verify 1099 information on vendors and assists with 1099 submissions

· Works with AP assistant to store and visibly labels prior year accounts payable paid documents after year-end audits are completed and create folders for the new year

· Create new AP paid vendor folders

Type Qualification
Skill Verbal and written communication skills
Skill Basic computer skills
Skill Strong organizational skills
Education High school diploma required.
Experience Related experience preferred.